NYU Gallatin Hardware & Equipment Purchase Request

This form is used to request hardware purchases through Gallatin. All requests must be submitted and approved before a purchase is made, regardless of funding source. Requests submitted through this form will be routed to Gallatin IT for review and processing. NYU Gallatin will not reimburse out-of-pocket purchases made without prior approval.

Software, Cloud Services & Subscriptions

Requests for software, cloud services, AI tools, web hosting, research platforms, and other technology subscriptions should not be submitted through this form. These requests must be submitted through NYU IT’s Buying Tech at NYU process for the appropriate security, privacy, accessibility, and technology review.

Hardware & Specialized Technology

Hardware and specialized technology purchases should be submitted through this form before purchase. This includes laptops, tablets, monitors, scanners, external storage devices, cameras, VR equipment, drones, and specialized research technology.

Gallatin IT will review these requests for compatibility with NYU standards, existing NYU-supported solutions, and applicable Gallatin device and purchasing policies.

Device Policies

If your administrative role requires Microsoft-only applications, you will be issued a Windows device.
Parallels will not be installed on Gallatin-issued Macs as a means of supporting Windows-only applications, including EMS.
Tablets required for a specific teaching, learning, or research purpose must be purchased using faculty research funds. Please provide the appropriate Chartfield and consult with Ivy Garcia regarding the funding source.
Gallatin IT does not provide tablets to full-time or part-time staff.

Submission Guidelines

Full-Time Staff and Administrators: Supervisors must submit requests on behalf of their staff. Requests submitted directly by staff will require supervisor approval before they can proceed.
Full-Time Faculty: Faculty should submit their own requests. Faculty are eligible for one Gallatin IT-funded device and one faculty research-funded device within the applicable 5–6 year replacement cycle.
Part-Time Faculty: Gallatin-funded equipment is not provided to part-time faculty.

All technology purchased by Gallatin IT, regardless of funding source, including research funds, remains the property of NYU and must be returned upon separation from the University.

Technology purchases made without prior review and approval may result in delayed or denied reimbursement.

First Name

Last Name

Requester's NetID

University ID

Who is this request for?

Name

Enter the name of the person you are submitting the request for.

NetID

Enter the NetID of the person you are submitting the request for.

Requester’s Team (e.g., Student Services)

Requester’s Affiliation

What are you requesting?

Specs for Gallatin funded Mac baseline models

MacBook Air 13"	MacBook Air 15"
Chip: Apple M5 CPU: 10-core GPU: 8-core RAM: 16GB Storage: 512GB SSD Display: 13"	Chip: Apple M5 CPU: 10-core GPU: 10-core RAM: 16GB Storage: 512GB SSD Display: 15"

Specs for our Gallatin funded Windows baseline models

Dell Pro 14 Plus (PB14250)
Processor: Intel Core Ultra 5 235U RAM: 16GB Storage: 256GB SSD Display: 14"

These specs apply to all of our base models: Windows desktop, Windows laptop, iMac, MacBook Air, and Pro.

If your office computer is being replaced you will automatically get a laptop, monitor, mouse and keyboard. You will be required to use the laptop when you are in the office and at home when remote.

Reason for request

Serial number of old device

Computer Requested

Priority

Monitor Size

Will you need an adapter for your computer?

Tablet, scanner, and camera purchases must be funded through an eligible faculty research account.

Reason for request

Please briefly describe the business, teaching, or research need for the request.

Is the funding for this purchase expected to come from Gallatin IT?

Funding Source / Chartfield

Enter the chartfield to be used for funding this purchase. For example, your faculty research / professional development account.

Date equipment is needed

Link

Provide link to the equipment or specifications you would like to purchase if it is not listed

Signature

I acknowledge that if I buy this without approval from Gallatin Technology Services I will not be reimbursed.